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Compliance and Secretarial Services

Start your Private Limited Company (Pvt Ltd) Registration process online at the Reasonable Price.

₹ 10000 /-

excl of GST  

What is Compliance and Secretarial Services?

Compliance and Secretarial Services include a range of professional services that guarantee organizations follow statutory rules, legal conventions, and corporate governance standards.

These services, which are frequently performed by experts in company secretarial responsibilities, include managing regulatory filings, keeping corporate records, and ensuring smooth communication between the company and regulatory agencies.

Compliance with business legislation, filing yearly returns, holding board meetings, and satisfying financial disclosure obligations are all essential components.

These services improve transparency, reduce legal risks, and promote effective corporate governance by navigating the complex landscape of regulatory compliance, enabling organizations to function ethically and effectively within the framework of established rules and regulations.

Benefits of Compliance and Secretarial Services

Compliance and secretarial services provide vital benefits to firms. These services assure strict compliance with legal and regulatory frameworks, lowering the risk of penalties and legal consequences.

Businesses that keep accurate and up-to-date records increase transparency, boost investor trust, and streamline contact with regulatory bodies. Compliance professionals handle complex statutory filings, allowing organizations to focus on core activities while adhering to governance rules.

Efficient compliance also promotes smooth board meetings and smart decision-making. Businesses using these services not only meet their legal duties, but also develop a culture of integrity, ethical behavior, and responsibility.

Compliance and Secretarial Services help to ensure long-term growth, decreased legal exposure, and a strong basis for company success.

Documents Required for Compliance and Secretarial Services

Incorporation Documents:
• Articles of Association and Memorandum (AOA & MOA).
• The incorporation certificate.
• Number for Corporate Identification (CIN).

Minutes and Resolutions of the Board:
Copies of the board resolutions and meeting minutes.
Statutory registers:
Registers of members, directors, and other statutory records.
Financial Statements:
Audited financial statements and reports.
Annual Return:
Annual returns are filed with the regulatory authorities.
Share certificates:
Share certificates are issued to shareholders.
Powers of Attorney:
Copies of powers of attorney granted by the company.
GST and Tax registration:
Registration certificates for the Goods and Services Tax (GST).
PAN and TAN:
PAN and TAN for income tax.
Contracts & Agreements:
Copies of significant contracts and agreements.
KYC Documents:
Directors and key shareholders must provide Know Your Customer (KYC) documentation.
Compliance Certificates:
Certificates proving conformity with legislative obligations.
Legal Notices and Correspondence:
Copies of any legal notices that the business has sent or received.

Who is Applicable for Compliance and Secretarial Services?

Companies and Corporations (PLC, LLC)
Nonprofit Organizations
Non-Governmental Organizations (NGOs)
Partnerships (LP, LLP)
Sole Proprietorships
Government Entities
Cooperatives
Professional Service Firms
Joint Ventures
Startups
Manufacturing and Trading Entities
Financial Institutions
Healthcare and Pharmaceutical Companies
Educational Institutions
Real Estate Companies
Technology Companies
Multinational Corporations (MNCs)
Small and Medium Enterprises (SMEs)

Filings, Compliance and Closure for Compliance and Secretarial Services

Filings:

1. Legal Entity Formation and Registration:
  • File all essential documentation for the entity's creation with the proper regulatory authorities.
  • Obtain a certificate of incorporation or other relevant documentation.
2. Annual filings:
  • Submit annual financial accounts, reports, and any other required documentation to the appropriate authorities.
  • Ensure that annual returns are filed by the deadlines.
3. Changes in Company Information:
  • File updates for any changes in company information, such as directors, registered office address, share capital, and so on.
  • Any significant modifications should be quickly reported to regulatory organizations.
4. Special filings:
  • Submit specific filings for events such as mergers, acquisitions, and share structure changes.

Compliance:

1. Regulatory Compliance:
  • Monitor and enforce compliance with applicable rules and regulations in the jurisdiction(s) where the company operates.
  • Stay informed about changes in laws and regulations that may affect your business.
2. Corporate governance:
  • Implement and uphold effective company governance standards.
  • Hold frequent board meetings and make sure the minutes are properly documented.
3. Shareholder compliance:
  • Maintain compliance with shareholder agreements and rights.
  • Manage shareholder correspondence and arrange any relevant meetings.
4. Statutory Compliance:
  • Keep track of all statutory compliance needs, such as tax filings and payments.
  • Ensure compliance with labor laws, environmental restrictions, and other related requirements.
5. Disclosure and Transparency:
  • Ensure that all significant information is disclosed to regulatory agencies and stakeholders on time.
  • Maintain the transparency of financial reporting and business communications.
6. Data Protection and Privacy:
  • Follow data protection and privacy rules, particularly when dealing with personal or sensitive information.

Closure:

1. End-of-year closure:
  • Review and close financial records at the end of each fiscal year.
  • Prepare the year-end financial statements.
2. Audit and assurance:
  • Facilitate internal and external audits by supplying required paperwork.
  • Address audit findings and carry out corrective actions.
3. Secretarial Closure:
  • Ensure that all secretarial records are current and accurate.
  • Prepare and file the relevant documentation for the entity's closure, if applicable.
4. Document Archiving:
  • Save crucial corporate documents, records, and filings for later reference.
  • Ensure compliance with document retention policies.
5. Final Reporting:
  • Prepare a final report outlining the entity's compliance status and the remaining problems.
  • Share the report with all relevant parties, including management and regulatory organizations.

What Make Us Different?

Personalized Support:
Receive customized help from SHR pros. Your queries have been answered, and your specific company demands have been met. Trust us to be there for you, providing individualized support that is ideally tailored to your entrepreneurial journey.
Timely Updates:
SHR's timely updates will keep you informed and ahead of the curve! We keep you connected to vital information while guaranteeing that all updates are provided on time.
Document Security Assurance:
At SHR safeguarding your documents is our top priority. We secure your vital data with robust encryption and secure storage. Trust us to keep your important documents safe and confidential.
Prioritizing your financial well-being:
SHR prioritizes your financial well-being. Benefit from our cost-effective services that not only fulfill your demands but also save you money. We promote affordability and value in all of our services, so you may experience excellence without breaking the bank.
Time Efficient Process:
At SHR, we value your time. Our simplified and time-efficient services provide a smooth experience. From speedy processes to prompt responses, we are dedicated to saving you time and allowing you to focus on what is most important.

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